We Measure Your Current Cost of Printing
Most companies have no idea how much they are spending on printing. With print cartridges purchased through office supply budgets, printers purchased by IT and service paid out of another account, it can seem impossible to calculate the impact of printing costs on your company.
We can help. Our rapid discovery software quickly gathers information on your entire fleet of printers. In addition to device make and model information we are able to determine actual usage levels. These printing volumes can be lined up with your current supplies costs or a database of street prices on printing supplies.
The bottom line: you get an accurate measurement of the cost of printing in your organization. This forms the baseline for improvement and is the foundation for a customized print management program for your company.
We create a Custom Program For You
Next, we create a customized program to manage your fleet of printers. Following are several common examples of our printer fleet management programs.
Many of our clients prefer our cost-per-page program where we manage their existing fleet of printers for one cost per page. Similar to a service agreement on your copiers, one cost-per-page includes everything you need to print:
Instead of paying for print cartridges, parts and service, you simply pay one cost-per-page for the prints you use.
Fleet Update Program
Some clients want us to update some or all of their aging fleet of printers.
In this program, we can include new laser printers and/or multifunction systems in your cost-per-page. This gives you all the benefits of managed print services along with new equipment with no capital expenditure required. In this arrangement, you simply pay for the prints you use giving you:
We monitor your printer fleet with innovative software that enables us to respond proactively to restock supplies or provide service. View the real-time status of your entire printer fleet, through an intuitive web-based management console. Rich usage reporting provides useful information to make effective management decision to optimize and update the fleet on an ongoing basis.
We provide a wide range of OEM and compatible cartridges for major printer brands like HP, Xerox, Lexmark and IBM. Even if you have multiple brands of printers in your fleet, you can look to us as your single source for printer supplies.
When a device is down, we are able to handle the problem through our help desk. If onsite support, is needed we respond with our team of service professionals. Your printers stay online keeping your office productive. Ongoing service ensures that your printers will last longer, extending the life cycle of your assets.
We monitor the supply levels in each of your devices and automatically ships out a cartridge to a printer when it is running low. This ensures that your printers do not run out of supplies and reduces the cost of having a large inventory of cartridges in your facilities.
Realize the benefits of continuous improvement. We can provide regular reviews of your usage. Leveraging data from the continuous monitoring system, we work with you to identify usage trends, problem areas and potential cost savings. You benefit from continuous improvement to reduce costs and increase productivity.
Although there are many support people behind the scenes facilitating the program, you can be assured that one single point of contact will manage and oversee your unique print management needs.
We Continuously Improve Your Program
Your business needs will likely continue to evolve. As we monitor your printer fleet, we can schedule quarterly meetings with you to review your usage trends.
These usage reports often uncover additional productivity improvement and cost reduction ideas such as:
How to Get Started:
The first step is to discover what you currently have. To do this, we use Rapid-Discovery Technology to learn about the devices in your printer fleet and the usage data.
We compile this information and run it through our document auditing program to determine your actual “Total Cost of Ownership” for printing. The result is a comprehensive Print Fleet Assessment Report that provides you with the data necessary to make informed decisions regarding optimization of your printer fleet.